SPECIALISED AGENTS / WORKFLOW GUIDE
Procurement and supplier coordination
Coordinate purchasing requests, supplier quotations, deliveries, and invoice checks
How the agents work together
Agents check purchase requirements, organise supplier quotations, compare price and delivery terms, and prepare a recommendation. After approval, the workflow tracks confirmations and deliveries, then compares the invoice with the purchase order and received quantities.
- Request validation
- Supplier comparison
- Purchase preparation
- Delivery tracking
- Invoice matching
From supplier quotes to invoice checks
Suppose your team needs 50 laptops by the end of the month. The workflow turns supplier quotes into a comparison of specifications, unit prices, delivery charges, and promised dates, flagging missing details. Once a buyer approves the supplier and purchase order, it tracks delivery against that order. If only 45 laptops arrive but the invoice charges for 50, the agent flags the discrepancy with the order, delivery record, and invoice attached for the buyer to resolve.
Where people approve decisions
Supplier selection, purchase orders, substitutions, and payments.
How to measure improvement
Track purchasing cycle time, missing confirmations, delivery exceptions, and invoice mismatches.